Administrator Grade III - Bantry - Fixed Term - 17.5 per week - Ref C025

CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism.

Role: Administrator Grade III

Location of Post: Children’s Services Centre, Bantry

Reporting to: West Cork Children’s Disability Network Manager

Contract Type: Permanent

Hours of work:  17.5 hrs per week

A panel may be formed from these interviews, from which future positions may be filled.

Closing date for receipt of applications:

Friday 18th April 2025

CoAction West Cork are looking to employ an Administrator Grade III in Bantry WCCDNT Children's Services - 17.5 hrs per week.

For full position details and job description or for details on submitting an application please visit our website www.coaction.ie or you can email HRgen@coaction.ie

Job Description

Duties and Responsibilities:

Administration:

• In line with CoAction policies procedures and best practice standards the Administrative Assistant will:

• Provide admin support, answer queries and provide a reception / telephone service

• Keep themselves appraised of the relevant documentation/procedures as relevant

• Manage data – including maintaining, correcting, collating and processing data

• Maintain accurate up to date records filing systems both computerised and paper copy

• Assist with and /or prepare reports as necessary

• Provide required information and support to Service Manager and WCCDNT team members

• Action all communications in a timely manner

• Undertake any other administrative support and  assignments as directed

• Represent the WCCDNT in a positive manner

Professional Knowledge & Experience

• Provide and maintain a person centred focused environment

• Ensure that service users and staff are treated with dignity and respect

• Demonstrates the ability to plan and organise own workload in an effective and methodical manner

• Delivers within timelines and to quality standards

• Takes responsibility for work and sees it through to completion

• Demonstrates a commitment to providing a quality service e.g. pay close and accurate attention to detail in their work

• Demonstrates the ability to work on own initiative as well as part of a team

• Contributes to a positive team spirit

• Demonstrates a willingness to become involved and help team members

• Effective communication skills including the ability to present information in a clear and concise manner

• Strong written communication skills

• Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders: treats others with dignity and respect.

Qualifications and/or experience

Obtained at least grade D (or pass) in Higher or ordinary level in five subjects in the Department of Education Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied

OR

Passed an examination of at least equivalent standard

OR

Satisfactory relevant experience with encompassed demonstrable equivalent skills

AND

Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability

Skills/competencies and/or knowledge

Professional Knowledge and Experience

• Demonstrates knowledge and experience relevant to the role as per the duties and responsibilities, eligibility criteria and post specific requirements of the role.

• Demonstrates excellent computer skills particularly Microsoft Office, Outlook, etc.

• Demonstrates the ability to work in line with policies and procedures

• Demonstrates the ability to plan and organise own workload in an effective and methodical manner

This job specification is a guide to the general range of duties assigned to the post holder.  It is intended to be neither definitive or restrictive and is subject to periodic review with the employee concerned.