Finance Assistant - Permanent contract - 35 hpw - Ref C020

CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism. This is achieved by helping each service user reach their full potential, working in partnership with their families and carers, within the community.

Finance Assistant Grade III

Permanent Contract, 35 hpw

Monday to Friday 9.00 am to 4.30 pm

For full position details and job description or for details on submitting an application please visit our website www.coaction.ie or you can email hrgen@coaction.ie.

Closing date for receipt of applications:

Friday 4th April 2025

Reporting To:     Finance Manager

Base:                  West Cork

Purpose of the post: 

The Finance Assistant will be responsible for a variety of transactional tasks within the Finance Department including accounts payable, payroll, processing of travel expenses and other finance related tasks.  The successful candidate will also be required to work on a variety of IT systems for the smooth running of the department. 

Duties and Responsibilities: 

• Completion of accurate calculations and posting of invoices 

• Posting of receipts in line with procedures 

• Maintenance of the Creditors Ledger 

• Responsible for coding and posting of supplier invoices 

• Completion of monthly statement reconciliations 

• Preparing monthly payment runs for approval 

• Dealing with supplier queries and escalation of same if required 

• Accountable for banking duties and transactions 

• Responsible for posting of transactions 

• Completion of monthly reconciliations 

• Completion of payment runs 

• Accountable for overseeing debit card activity 

• Reconciliation of Soldo/petty cash returns 

• Budget 

• Assisting the Finance Manager and various department heads with annual budget preparation 

• Support the Finance Manager with monitoring and reporting on variances against budget 

• Management Accounts 

• Posting of month end journals 

• Accruals and prepayments 

• Prepare Management Accounts for sign off by Finance Manager 

• Maintain Fixed Asset register 

• Assist with the preparation of finance reports for board packs 

• Year End Audit process with Auditors 

• Payroll 

• Assist with processing of monthly payroll 

• Ensuring the accurate and timely end to end processing of monthly payroll 

• Administering third party deductions, i.e. Pension, VHI, Social Welfare, LPT 

• Completing control checks prior to transmitting the final monthly payment 

• Deal with all payroll and benefit related queries in a timely manner 

• Admin 

• Responsible for dealing with all associated administration duties including but not limited to answering phones and emails in relation to a variety of queries 

• Assist with procurement on facilities 

• Assisting relevant parties with grant applications 

• Completion of all ad hoc duties as assigned from time to time to support the efficient functioning of the department 

• Support both IT and HR with related tasks  

Experience and Qualifications: 

• Relevant third level finance qualification (e.g. Certificate, Diploma, Accounting Technician/recognised payroll qualification or equivalent is desirable) 

• Candidates should possess minimum 5 years' experience of financial accounts, financial administration and a knowledge of payroll 

• Strong analytical skills, ability to plan, organise and implement tasks 

• Highly organised individual 

• Possess excellent IT skills 

• Exceptional communication skills 

• Possess accuracy and excellent attention to detail 

• Ability to work within a small team as well as under own initiative to strict deadlines 

• Strong work ethic and flexibility 

This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager. You will be given as much notice of such changes as possible. It is CoAction’s policy to review job descriptions on a regular basis.

CoAction West Cork is an equal opportunity employer